All conference attendance must be pre-approved by the Department Head, Finance, and HR. Approval is based on:

• Relevance of the event to the employee’s role or department.

• Available budget and fiscal planning.

• Current project schedules and workload considerations.

• Potential for knowledge-sharing with colleagues.

A formal request must be submitted at least three months prior to the end of the fiscal year preceding the event.

Requests should be submitted by email to your Department Head with Finance and HR copied.

Each request must include:

1. Event name, date, and location.

2. A description of how the event supports departmental or company goals.

3. Estimated costs (registration, travel, lodging, meals, etc.).

4. Any certifications or sessions being pursued.

JBPro may cover some or all of the following costs, depending on budget approval:

• Registration fees.

• Travel and lodging, in accordance with JBPro’s Travel Policy.

• Meals and incidentals, subject to per diem guidelines.

More information can be found in the Wage and Hour Policies section of the Employee Handbook

All reimbursable expenses must be documented and submitted promptly through the normal expense report process.

Participants may be asked to provide key takeaways to colleagues in one of the following formats:

• A brief presentation.

• A written summary.

• An informal debrief discussion.