Paid Time Off - FAQs

After 90 calendar days of employment, provided you have accrued time available.

Employees should submit all time off requests through Deltek for supervisor approval. 

To request PTO:

1. Log into Deltek.

2. Navigate to Timesheets → Other Actions → Request New Absence.

3. Select the appropriate type of PTO at the top of the screen.

4. Click +Add Request Date and manually select the date(s) for your absence.
   Do not use the calendar tool.

5. Add a brief note if applicable (e.g., “Vacation,” “Medical appointment”).

6. Click Submit to send your request for supervisor approval.

Employees can review their current PTO balance directly in Deltek. There are two ways to view your balance:

Option 1:

• Navigate to the sidebar and click Timesheets.

• Click your name (in blue) at the top of the page.

• Your employee card will appear — select the Absence Hours tab to view your current PTO balance.

Option 2:

• Navigate to the sidebar and click Timesheets.

• Select Other Actions on the right side of the screen.

• Choose Request New Absence from the dropdown menu.

• At the top of the pop-up window, select the Type of Absence to view your available balance.

No. Unused PTO carries over, but accrual stops once the maximum balance is reached. 

Yes. PTO can be used in hourly increments, subject to Supervisor approval. 

You may request unpaid time off, which requires prior approval from your Supervisor. 

PTO hours, like all paid or unpaid time-off hours, do not count toward overtime calculations. Only hours physically worked count toward overtime.

For absences longer than 8 hours, provide at least two weeks’ notice. For shorter absences, provide reasonable notice whenever possible.

No. Holidays are separate and paid in addition to PTO for eligible employees. 

Notify your Supervisor and HR as soon as possible to begin the approval process and discuss required documentation. 

Unused PTO is generally forfeited upon separation unless otherwise required by state law. Accrued PTO may be paid out at the discretion of the President.